Board Approved Revisions August 27, 2025
1. General meetings shall be held on the first Monday of each month with the exception of the September meeting, which shall be held on the second Monday of the month, unless an emergency requires a change. If the first Monday of the month is a national holiday, then the meeting shall be held on the second Monday of the month.
2. Annual Membership dues are $25.00 for individual/ $35.00 per couple or significant other living in the same household. Annual fees are due by the June meeting. Those joining mid-term January 1- March 31 will pay $12.50 in dues, good until June’s renewal date. Those joining April 1st will pay full dues, but their dues will roll into the following meeting sessions, September 1 through May 31.
3. Ashland Garden Club’s official flower shall be the Peace Rose, the shrub shall be the Daphne.
4. The retiring Club President shall be presented with life-membership to AGC for their service.
5. Refreshments: First Vice President(s) will ask members to provide refreshments and club members shall provide a refreshment item for a meeting during the Club’s scheduled meetings times October – May.
6. All bills for club expenses must be submitted and paid during the fiscal year. The fiscal year shall date from July 1 to June 30. Non-budgeted expenditures must be approved by the Board of Directors.
7. The Second-Vice Presidents (Programs) Second VP will write a note of appreciation to the guest speakers, or entertainers. Second VP is to inform the Treasurer, prior to the meeting, how to make out the stipends check. The Treasurer shall provide payment, if appropriate, as per the current budget,
8. Club property or equipment cannot be loaned to any organization or individual. The outgoing and incoming First-Vice Presidents (Refreshments) will take an inventory of non-perishable property during the summer of the years when officers change. A copy of this inventory shall be filed with the President.
9. Special Committees are appointed for specific purposes. Their duties will be terminated when their purpose has been completed.
10. Retiring officers and committee chairmen shall promptly transfer club property, written material and Word documents relating to their positions to their successors
11. Membership personal information printed in the AGC Directory and on the AGC Email Distribution List shall be used for Club business only.
12. All board meetings are open for members to attend.
13. Nominations for Honorary Membership may be made by any member of the club.
14. The number and amount for scholarships will be determined annually. No Garden Club member may serve on the Scholarship Committee who has a relative applying for a Club scholarship.
15. The Club shall maintain a written Website policy in the president’s file, which shall be reviewed periodically by an appointed Web Committee.
16. Emails sent to the membership shall be for the purpose of club business only. The President and/or the Director of Computer Services shall authorize a board member to send emails to the membership, if and when access to the membership’s “Announce” group email is a benefit to the club.
17. Announcements at meetings shall be limited to club activities.
A) Outside events or activities deemed by the President to be consistent with Club objectives and a benefit to the membership may be announced at the general meetings and posted on the club’s website and at meetings. Announcements for the promotion of political agendas or lobbying for causes are not allowed.
18. Amendments and additions to the Standing Rules may be made by a majority vote of the Board.